Forum Thread

Help with 2 issues-file sharing and hosting email

robintrade 1,130 887 May 18, 2016 at 08:39 AM
Here's the set up. A small company has 2 offices, located in 2 different states.
About 6 employees in each office.
Currently paying a company (let's call them ABC) to manage email for us. It is currently Microsoft Exchange.
We own the domain and it is registered at go daddy.
My company wants to cut out the company that is managing the email, and move everything to it's own server, which is running Server 2012 R2.

How difficult is the task of setting this up on our own server?
Are there any recommendations of companies that can perform this task for us for a fee?

2nd issue; We are using a file sharing program called ShareSync. We do not have contact info for them. Again, it is administered by company ABC. We are having huge issues with files not syncing, and ABC has not been able to resolve issues. We are again looking to move to a different product to share files across the 2 offices.

Thanks for your time.

23 Comments

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Joined Dec 2005
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#2
Just use GMail - They will host your email domain. Hosting your own server for email is beyond dumb.

Use google drive - bulletproof and works 100%.
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E finita la cuccagna

Liberals want you to think like them, Conservatives just want you to think!
#3
For 12 employees having your own exchange server is ridiculous. First you want a dedicated server for exchange, it's extremely resource intensive. Second you have to license it which is $800 for exchange and $80 per user. Third you're going to need some kind of continuing support because while exchange generally works pretty well issues do pop up. And finally you're definitely going to want some kind of backup for the server in place. Personally I would suggest google apps or Office 365. Office 365 is $5 user/month so $60 which is less than anyone is going to change you for 1 hour of support if you went with your own exchange server. The migration from Exchange to Office 365 is super simple and would be my choice if I was in your position.


Are you syncing one endpoint to another or to multiple computers on each site? If you're just doing server to server and have direct access to each site from the other (through a VPN or something similar) you can use Sync Toy or DFSR if they're on the same domain. Otherwise something simple like google drive, dropbox, or sugarsync usually works.
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#4
Agree with others. Move to Office 365 or Google Apps. Both provide some file storage functionality and may meet your needs.

If not look into many different options for file replication/sharing across sites. DFSR is probably your first look if you have the infrastructure, otherwise do Dropbox, Box, or one of the similar products.

I do not recommend hosting your own server.
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#5
For storage or sharing a file , I recommend Dropbox and for Email Gmail is good
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#6
Transfer the domain to google domains and the email to Google Apps $60/user/year * 12 = $720/year.

For a company that small, trying to keep up with various security threats and such just isn't worth it. The company you contract with is probably just a middle man reselling Google or Microsoft's services.
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#7
I agree either Office 365 or gmail you don't want the hassle of running your own email server. You have employees making money doing your business you don't do other stuff.

Most companies use an outside company for deliveries like Fedex, if they are local they usually hire out even local deliveries as you are not a trucking or delivery company. Likewise you are not an IT company so why get involved in probably the most difficult and hacking prone software, a web site and email are two things that no small business should run on their own. The risk is not worth the perceived cost savings if your mail server is hacked and used for spam it could get blacklisted then no one will get your emails.
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#8
In other words, let the existing technology out there do the work for you instead of you doing all the work yourself and for a fraction of the cost of doing it yourself.
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#9
Office 365 is the way to go for the email imo. Last thing a small firm needs to do is support its own email server, esp. if it is not in the IT business. Stay away from horrid google mail. Beyond the google spyware aspect of it, it has just a horrid interface and many people used to Outlook will absolutely hate the google mail interface.
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#10
We're a small office and switched a couple of years ago from our own hosted Exchange server (that we'd had for 10+ years) to Google Apps and we couldn't be happier. Our costs are far lower than dealing with maintaining a server and we spend a fraction of what we did on IT support. Not to mention, we've probably had a total downtime of 10 minutes in these 2 years.
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#11
Quote from EyeBaller View Post :
We're a small office and switched a couple of years ago from our own hosted Exchange server (that we'd had for 10+ years) to Google Apps and we couldn't be happier. Our costs are far lower than dealing with maintaining a server and we spend a fraction of what we did on IT support. Not to mention, we've probably had a total downtime of 10 minutes in these 2 years.

And your Outlook users probably hate it. They did that in my former employer over the objections of the entire IT staff. They even turned off IMAP4 so that we could not use Outlook. Anyone who was honest and not a suck up despised google mail. I got around the problem by using google sync (which I only told my staff about and swore them to secrecy because if the senior VP idiot who was behind the switch over found out she would have banned that product too).
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#12
Quote from YanksIn2009 View Post :
And your Outlook users probably hate it. They did that in my former employer over the objections of the entire IT staff. They even turned off IMAP4 so that we could not use Outlook. Anyone who was honest and not a suck up despised google mail. I got around the problem by using google sync (which I only told my staff about and swore them to secrecy because if the senior VP idiot who was behind the switch over found out she would have banned that product too).
Nope, everyone took a few weeks to adjust but now they love it. So many people use gmail for personal email so they were good to go.
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#13
Quote from EyeBaller View Post :
Nope, everyone took a few weeks to adjust but now they love it. So many people use gmail for personal email so they were good to go.

Sorry...not buying it. I was in an organization with 1000s of MS outlook users running application operations and the only people who used Outlook\Exchange who would say that sort of thing were the people who were suck ups and had no respect internally among their peers\were not considered straight shooters. There is quite a bit of difference between telling some VP\your boss who wants to switch for money reasons what they want to hear and actually believing it. At my place, the head of the email team objected for security reasons and was fired for it for ex. That pretty much stamps out any vocal opposition to senior management lol.


Google mail is a user hostile (labels instead of folders....really???...total garbage imo), spyware POS imo and anyone who has used Outlook and says that the UI in google is superior to the interface in Outlook\Outlook 360 is either crazy or simply not telling the truth imo.
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#14
Quote from YanksIn2009 View Post :
Sorry...not buying it. I was in an organization with 1000s of MS outlook users running application operations and the only people who used Outlook\Exchange who would say that sort of thing were the people who were suck ups and had no respect internally among their peers\were not considered straight shooters. There is quite a bit of difference between telling some VP\your boss who wants to switch for money reasons what they want to hear and actually believing it. At my place, the head of the email team objected for security reasons and was fired for it for ex. That pretty much stamps out any vocal opposition to senior management lol.


Google mail is a user hostile (labels instead of folders....really???...total garbage imo), spyware POS imo and anyone who has used Outlook and says that the UI in google is superior to the interface in Outlook\Outlook 360 is either crazy or simply not telling the truth imo.
Like I said, we're a small office and the few people that had a little initial trouble were helped out by others and things got figured out quickly. Everyone from the 19yr olds to 65yr olds in the office now are comfortable with it. We don't run any fancy applications, just pure email so no integration issues.

Security-wise it's far better than our previous set up since we don't have to maintain the Exchange server not to mention our spam now is pretty much non-existent. I'm sure Office 365 is an easier transition for outlook users, but Google apps is doable too.

Either way for a small office, especially one without dedicated IT staff, hosted email is the way to go these days.

PS: IMO labels are superior to folders but yes, it's different, and people don't generally like change.
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#15
Quote from EyeBaller View Post :

PS: IMO labels are superior to folders but yes, it's different, and people don't generally like change.

Based on what? People try to make Labels and filters act like folders and rules. Something that needs to be futzed with to make it do what is already done by something else is not inherently better by definition. Yes it can be jury-rigged, but the point being one should not have to jury rig anything. Change for the sake of change to be different or change that does not yield superior results is not a benefit and not superior. It is in fact a result of a poor design and not well thought out user interface implementation.

The bottom line is people change to online email handling to save money which is all well and fine. They choose google mail over MS Office 365 for the simple fact that google is cheaper. You get what you pay for. I am as critical of MS as anyone on this site, but credit needs to be given where it is due as they make the far superior product here imo. I am no fan of google since outside of Android OS, they basically are just offering products here at cheaper prices for the sole purpose of spying on you to try to sell you junk.
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Last edited by YanksIn2009 May 27, 2016 at 08:26 AM
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