Working as a freelancer can give you the chance to do what you love and the flexibility to balance your work with the rest of your life. But come tax time, being a freelancer can be stressful.
The tax process for independent contractors works differently than for W-2 employees, so it’s crucial that you take steps to understand what you need to do so you don’t get stuck with a huge tax bill you can’t afford.
Here’s everything you need to know about paying taxes as a freelancer.
Understand the Forms
The most common tax form you’ll receive as a freelancer is the 1099-NEC form. NEC stands for nonemployee compensation. This form has replaced the 1099-MISC form, which was previously used to report payments clients make to independent contractors, among other things like rent and payments to an attorney.
You’ll receive a 1099-NEC form from each client that paid you more than $600 during the tax year. Note, however, that even if you don’t earn enough to merit the form, you’ll still need to report that income on your tax return.
The 1099-NEC form lists several pieces of information, including:
- The payer’s name, address and taxpayer identification number.
- Your name, address and taxpayer identification number.
- Your total nonemployee compensation for the year.
- How much federal and state tax was withheld, if any.
Note that while some clients may choose to withhold taxes, it’s rare. In contrast, if you’re also an employee and receive a W-2 from your employer, you’ll see both federal and state taxes withheld.
You’ll also need to file a Schedule C when you file your taxes. The Schedule C form aggregates your income and expenses to show your business’ net income, which is the number you’ll use to figure out how much you owe.
Know How Often Freelancers Pay Taxes
Because your clients typically don’t withhold federal and state taxes from your payments, you’ll need to pay taxes throughout the year. In fact, the federal government penalizes taxpayers who don’t pay enough. More specifically, if you owe $1,000 or more and paid less than 90% of what you owed on the previous year’s tax return, the IRS will assess a penalty based on how much you owe.
In general, freelancers should plan to make quarterly tax payments, which you can do directly through the IRS website or with one of its third-party payment providers. The deadlines for quarterly tax payments are:
- April 15
- June 15
- September 15
- January 15 the following year
You can use Form 1040-ES to calculate how much you owe in estimated taxes every quarter and make the payment. Alternatively, you can hire a tax professional who can help you run the numbers and file your quarterly payments.
Keep Track of Your Income and Receipts
As a small business owner, you’re responsible for keeping track of your income and expenses. If you accidentally underreport your income, you could receive a bill with penalties and interest from the IRS, sometimes years later.
On the flip side, if you don’t count all of your expenses, you’ll miss out on valuable deductions, which reduce your taxable income.
Part of tracking your expenses includes keeping your receipts. In the event that the IRS audits you — the IRS recently announced it would audit 50% more small business tax returns in 2021 — you’ll want to be able to prove your expenses and show that they’re related to your business.
Additionally, you’ll want to make sure you open a separate business checking account and credit card for your business. It may seem simpler to continue using your personal accounts, but when it’s time to tally your income and expenses, it can be incredibly difficult to weed out the personal expenses on your statements.
Additionally, if you have a credit card and carry a balance, you can only deduct the interest on eligible business-related purchases, which can be difficult to calculate if you’re using the same card for business and personal expenses.
You can use one of several apps or services to keep track of your expenses. Some of the more popular options include:
In addition to keeping track of your accounting, some of these services also allow you to upload receipts, though it’s also a good idea to hold onto the originals.
Set Money Aside
In order to make estimated tax payments, consider setting aside a portion of every payment you receive from clients. This helps ensure that you pay enough and don’t face a penalty during tax season.
Even then, estimated tax payments aren’t an exact science because you can’t predict all of the different factors that can influence your tax bill. So even if you’re making those payments every few months, it’s still a good idea to keep some cash in a high-yield savings account in the event that you still owe when you file your return.
It doesn’t necessarily have to be a business savings account. Just make sure it’s separate from your personal savings to avoid trouble.
Know What You Can Deduct
The tax code surrounding business expenses can be complicated. Not only do the expenses have to be ordinary and necessary for operating your business, but some of them also have to meet other rules to qualify.
The best way to find out if an expense is deductible is to work with a tax professional or visit the IRS website. That said, here are some common things that you can deduct:
- Office rent or mortgage payments
- Office furniture and supplies
- Home office expenses (as long as you meet IRS requirements)
- Payroll costs
- Small business insurance
- Business loan interest payments
- Advertising and marketing
- Inventory expenses
- Meals (there are strict criteria with these, so be careful)
In contrast, here are some expenses that you cannot deduct on your tax return:
- Political contributions
- Fines and penalties
- Capital expenses
- Expenses from illegal activities
- Hobby losses
- Business clothing other than uniforms
Again, make sure you’re working with a tax professional or following the instructions on the IRS website to maximize your business deductions without taking ones that don’t qualify.
Consider Working With a Tax Professional
As previously mentioned, working with a tax professional on your freelancer taxes may be the best way to go, especially if it’s your first time.
Even if your tax situation is generally straightforward, a professional understands the tax code and can help you take advantage of certain tax breaks that you might not be aware of. They’ll also help you steer clear of things you shouldn’t do when filing your tax return.
The average cost of hiring a tax professional for a nonitemized individual tax return is $188, but with a Schedule C for your business, you’ll add another $187 on top of that, for a total of $375. That may seem steep, especially if you’re new to freelancing and don’t have a lot of income from it yet.
But the additional cost can not only help reduce your tax liability but also ensure that you do things right and avoid problems with the IRS. Also, keep in mind that the actual cost can vary based on where you live and other tax needs.
Online Tax Services Available
If you already have a good system in place for your taxes or you’ve worked with a tax professional in the past and know enough to do it alone, there are several online tax preparation services you can use to file your return on your own. While many of them offer free services, you’ll typically need to pay a premium for business taxes.
The only exception to that rule is Credit Karma, which offers a fully free tax filing process. However, since Credit Karma was recently acquired by Intuit, which owns Turbo Tax, it’s unclear whether Credit Karma’s tax service will remain free or even still exist in the future.
Some of the top online options include:
- Credit Karma Tax
- Turbo Tax
- H&R Block
- Liberty Tax
As you research your options, make sure to compare prices, as well as other features, such as audit support, ease of use, tax forms supported and the payment/refund process.
The Bottom Line
Paying taxes as a freelancer can be daunting, especially if it’s your first time. Take your time to understand the differences between taxation as an employee versus an independent contractor and the steps you can take to reduce your tax bill without breaking the rules.
While it’s possible to use online tax preparation services, consider hiring a tax professional, at least for the first time, so you can make sure you complete the process accurately and effectively.
Related Financial Offers
>>SAVE: Best Free Checking Accounts
>>SECURE: Best Small Business Checking Accounts